Invoice Guru

About Invoice Guru

Invoice Guru is a tailored mobile-first invoicing application designed specifically for tradespeople and small service businesses. Unlike traditional invoicing tools that cater to desktop environments, Invoice Guru recognizes the unique needs of professionals who often work on-site, such as painters, plumbers, electricians, and other trades. The app's main value proposition lies in its ability to provide a fast, simple, and intuitive invoicing solution. Users can create and send invoices in a matter of seconds directly from their smartphones, allowing them to focus on their work rather than administrative tasks. With features that include automatic accountant reports, bank integration for seamless payment matching, and advanced OCR receipt scanning for expense management, Invoice Guru significantly reduces administrative overhead. Furthermore, the app is designed to comply with upcoming regulations like the UK's MTD and Poland’s KSeF, ensuring that users remain compliant without the need to switch tools as regulations evolve. Developed by a tradesperson who understands the day-to-day challenges of running a small business, Invoice Guru offers a solution that addresses real-world invoicing needs.

Features of Invoice Guru

Instant Invoice Creation

This feature allows users to generate and send professional invoices in less than a minute. By simply entering client details and itemized services, users can create invoices that include their logo, VAT, payment terms, and due dates automatically. This eliminates the need for cumbersome Excel or Word templates, providing a streamlined, mobile-friendly experience that meets HMRC compliance requirements.

Automatic Invoice Numbering

With automatic invoice numbering, users can rest assured that their invoices are organized and sequentially numbered based on fiscal year settings. This feature simplifies record-keeping by ensuring that all invoices are easily identifiable, facilitating better financial management and compliance with accounting standards.

OCR Receipt Scanner (AI Recognition)

The OCR receipt scanner feature leverages advanced AI technology to read and interpret receipt details. Users can snap a photo of their receipts, and the app will automatically capture crucial information such as supplier name, date, total amount, and VAT. This automation reduces manual data entry, making expense tracking and reporting more efficient and accurate.

Smart Payment Tracking

This feature automatically matches incoming bank transactions with unpaid invoices, offering users real-time insights into their financial status. Users can quickly see which clients have paid, which invoices are overdue, and which require reminders, thus enhancing cash flow management and enabling timely follow-ups.

Use Cases of Invoice Guru

For Plumbers

Plumbers can utilize Invoice Guru to create and send invoices on-site after completing a job. By generating invoices instantly, they can ensure timely payments while reducing the time spent on administrative tasks, allowing them to focus on providing quality service.

For Electricians

Electricians often work across multiple locations and need a quick way to bill clients. With Invoice Guru, they can create professional invoices in seconds and send them directly from their mobile devices, ensuring they get paid faster and can track outstanding payments efficiently.

For Builders

Builders managing various projects can benefit from Invoice Guru's ability to handle multiple clients and invoices seamlessly. The app allows them to customize invoices with company branding and track payments, making it easier to manage finances across different job sites.

For Freelancers

Freelancers in creative fields can leverage Invoice Guru to streamline their invoicing process. With features like customizable templates and smart reminders, they can ensure that their clients receive invoices promptly and are reminded of due payments, helping to maintain a steady cash flow.

Frequently Asked Questions

What makes Invoice Guru different from other invoicing tools?

Invoice Guru is specifically designed for tradespeople and small service businesses, focusing on mobile usability and features that address the unique challenges these professionals face. Unlike traditional desktop invoicing software, Invoice Guru allows users to create invoices on-site, ensuring instant billing.

Is Invoice Guru compliant with UK regulations?

Yes, Invoice Guru is built with compliance in mind, featuring HMRC-approved templates and functionalities that adhere to upcoming regulations such as Making Tax Digital (MTD) in the UK. This ensures users remain compliant without having to switch tools.

Can I integrate my bank account with Invoice Guru?

Absolutely! Invoice Guru offers secure bank integration, allowing users to automatically match incoming payments with unpaid invoices. This feature enhances financial visibility and simplifies payment tracking.

Is there a free trial available for Invoice Guru?

Yes, Invoice Guru provides a 10-day free trial without requiring a credit card. This allows potential users to explore the app's features and determine if it meets their invoicing needs before committing to a paid plan.