Draftsheet AI

Draftsheet AI is a specialised, passive time capture and AI-powered timesheet generation software designed exclusively for law firms. It directly addresses the pervasive industry problem of underbilling, where fee earners lose an estimated 10 to 15 percent of their billable hours annually due to poor administrative habits, clunky time trackers, and reliance on memory. The product operates on a simple but powerful premise: let fee earners focus entirely on their legal work while the software silently and securely observes their digital activity to automatically draft accurate timesheets. Targeted at managing partners, practice managers, and fee earners in firms of all sizes, Draftsheet AI provides a lightweight desktop agent that installs with a single click and runs in the background without timers, forms, or interruptions. It captures only essential metadata such as active application names, window titles, browser tab domains, and calendar event details, while never recording keystrokes, screenshots, file contents, or email text. At the end of each day, the AI groups this activity into coherent sessions, matches them to clients and matters, assigns appropriate billing codes, and writes detailed narratives for review. The result is a significant recovery of lost revenue, with industry data showing that a 20-lawyer firm billing at £250 per hour can recover roughly £660,000 annually. The product also includes robust revenue reporting, utilisation dashboards, and direct integrations with major legal billing systems like Clio and LEAP, making it a comprehensive solution for improving billing accuracy and firm profitability.

Silent Passive Time Capture

The core feature of Draftsheet AI is its ability to capture billable activity completely in the background without any action required from the fee earner. The desktop agent installs quickly and runs silently, observing which documents are open, which applications are active, and which matters are in focus throughout the day. It captures data every few seconds, recording only metadata like application names, window titles, and browser tab domains. This eliminates the need for lawyers to start and stop timers, fill out forms, or remember what they did hours earlier. The system never records keystrokes, screenshots, file contents, or email body text, ensuring complete privacy and security. This passive approach directly solves the problem of underbilling caused by forgetfulness or distraction, as every minute of billable work is automatically documented without interruption to the lawyer’s workflow.

AI Timesheet Generation and Narrative Writing

After a day of passive capture, Draftsheet AI uses artificial intelligence to transform raw activity data into polished, billable timesheet entries. The AI groups related activities into coherent sessions, identifies which client and matter each session belongs to, and assigns the correct billing codes based on the work performed. It then automatically writes detailed, professional narratives describing the work done, such as “Reviewed settlement terms for Mercer v. Halcyon” or “Drafted deed of variation for Patel Family Trust.” This feature saves fee earners significant time, reducing end-of-day administrative work to approximately 10 minutes of review and approval. The system also learns from user edits; every time a fee earner reassigns a client, corrects a billing code, or tweaks a narrative, the personal AI model retrains itself to be more accurate in the future.

Revenue Reporting and Utilisation Dashboard

Draftsheet AI provides practice managers and managing partners with a real-time, firm-wide view of billing performance through its revenue reporting and utilisation dashboard. This feature displays hours captured, approved, and exported per fee earner, allowing managers to see exactly how much time is being recorded versus how much is being billed. It calculates utilisation rates by individual fee earner and by team, highlighting areas of high performance or potential leakage. The dashboard also offers a breakdown of billed versus recorded time at a glance, along with detailed analysis by client and matter. Updates are delivered in real-time as entries are approved, eliminating the month-end scramble for numbers. This visibility empowers firm leadership to make data-driven decisions about staffing, pricing, and process improvements to maximise revenue.

Direct Billing System Integrations

Draftsheet AI is built end-to-end for legal billing and integrates directly with major legal practice management and billing systems, including Clio, LEAP, and others. This feature allows approved timesheet entries to be pushed directly from Draftsheet AI into the firm’s existing billing workflow without manual data entry or export/import processes. The integration ensures that all captured and approved time is accurately reflected in client invoices, reducing errors and administrative overhead. Additionally, the system supports CSV and PDF exports for firms that require more flexible data handling. The direct integration capability is a key differentiator from generic time trackers, as it is purpose-built to fit seamlessly into the specific billing and matter management workflows that law firms already use.

Recovering Lost Billable Time from Daily Administrative Overhead

A primary use case is recovering the estimated 48 billable minutes per day that the average fee earner loses due to poor time tracking habits. This includes time spent on client calls that run long, documents reviewed between meetings, email threads that take significant time, and other activities that are easily forgotten when logging time at the end of the day. Draftsheet AI captures all of this activity automatically, ensuring that every minute of billable work is recorded without requiring the lawyer to remember or manually log it. For a firm with multiple fee earners, this recovery can represent hundreds of thousands of pounds in additional annual revenue.

Streamlining End-of-Day Timesheet Review for Fee Earners

Fee earners often face the tedious and time-consuming task of reconstructing their day from memory to fill out timesheets. Draftsheet AI transforms this process by presenting a pre-filled, AI-generated timesheet at the end of each day. The fee earner’s role shifts from data entry to simple review and approval. They can quickly approve auto-captured entries, reassign them to different clients or matters if needed, merge or split sessions for clarity, and edit AI-drafted narratives. This reduces the daily administrative burden from potentially 30 minutes or more to just 10 minutes, freeing up more time for billable legal work and improving job satisfaction.

Providing Managing Partners with Real-Time Billing Oversight

Managing partners and practice managers can use Draftsheet AI’s revenue reporting dashboard to gain unprecedented visibility into firm-wide billing performance. Instead of waiting for month-end reports, they can see in real-time how many hours each fee earner has captured, approved, and exported. The utilisation dashboard highlights which fee earners or teams are performing well and where time leakage is occurring. This data enables proactive management, such as coaching underperforming fee earners, adjusting pricing strategies, or identifying workflow bottlenecks. The real-time nature of the data allows for immediate corrective action rather than retrospective analysis.

Automating Billing Code Assignment and Matter Matching

For firms that bill across multiple clients, matters, and billing codes, manually assigning the correct codes to each time entry is a significant source of error and inefficiency. Draftsheet AI automates this process by using its AI to analyse the captured activity and match it to the appropriate client and matter based on document titles, application usage, and calendar events. It also assigns the correct billing codes, such as those for drafting, research, or client meetings. This reduces the risk of misbilling, ensures consistency across the firm, and saves fee earners the time and cognitive load of manually assigning codes to every entry.

How does Draftsheet AI ensure the security and privacy of my data?

Draftsheet AI is designed with a strict security-first approach. The desktop agent never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs or query strings, or clipboard contents. It only captures metadata such as active application names, window and document titles, browser tab titles and domains, calendar event titles and durations, and active or idle timestamps. All captured activity logs are encrypted, and the system is DPA compliant as standard. This ensures that sensitive legal content remains completely private and secure.

How long does it take to set up Draftsheet AI for my firm?

Setup is designed to be fast and easy. A lightweight desktop agent is installed on each lawyer’s machine with a single click. There is no complex configuration, no need for IT intervention, and no timers or forms to set up. The agent runs silently in the background immediately after installation. Draftsheet AI also offers a free pilot period, allowing firms to test the system with no financial commitment and see the results before signing a contract. The entire firm can be up and running in a matter of minutes.

Can Draftsheet AI integrate with my existing billing software?

Yes, Draftsheet AI is built specifically for legal billing and integrates directly with major practice management and billing systems such as Clio and LEAP. These direct integrations allow approved timesheet entries to be pushed automatically into your existing billing workflow, eliminating manual data entry. For firms that do not use these specific platforms, the system also supports CSV and PDF export options, ensuring that captured time data can be easily imported into any billing system.

How accurate is the AI in matching time entries to the correct clients and matters?

The AI is highly accurate and improves over time. It analyses activity metadata such as document titles, application usage, and calendar events to match sessions to the correct client and matter. Each fee earner has a personal AI model that retrains itself every time the user makes an edit, such as reassigning a client, correcting a billing code, or tweaking a narrative. This means the system gets better and more personalised with each day of use. In practice, fee earners typically spend only 10 minutes at the end of the day reviewing and approving entries, indicating a high level of initial accuracy.

Draftsheet AI offers two pricing tiers: Solo and Firm. The Solo plan is ideal for sole practitioners and small firms, and includes passive activity capture, AI timesheet generation, billing code auto-assignment, CSV and PDF export, 30-day data retention, import of clients and matters, email and chat support, and revenue reporting. The Firm plan is designed for mid-sized firms and includes everything in Solo, plus direct billing system integrations, a utilisation dashboard, 90-day data retention, and phone support. Both plans operate on a per-seat annual contract with no setup fees. Draftsheet AI also offers a free pilot period, allowing firms to test the system before committing to a paid plan. Exact pricing per seat is not publicly listed and requires booking a call with the sales team for a custom quote.