WriteToMail

WriteToMail is an innovative solution designed to streamline the physical mailing process for modern law firms and businesses. This tool automates the tedious tasks of printing, folding, stuffing, and sending letters, allowing users to dispatch their correspondence in mere seconds. With seamless integration into Clio and an accessible web dashboard, WriteToMail caters specifically to the legal industry, making it an invaluable resource for generating client intake letters, demand letters, retainer agreements, court filings, and marketing campaigns. The service ensures that every letter is printed professionally, addressed accurately, and delivered via USPS, including options for certified mail with electronic return receipts. WriteToMail's native integration with Clio simplifies data management by automatically pulling contact information and provides additional features like address verification, tracking, and delivery confirmation, making it a comprehensive tool for efficient legal workflows.

AI-Driven Draft Generation

WriteToMail leverages AI technology to help users create professional drafts in seconds. Simply describe the content of your letter in plain language, and the AI will generate a polished draft, saving time and ensuring high-quality communication.

Bulk Mailing Capabilities

The platform allows users to upload a CSV or Excel file to send bulk mailings effortlessly. This feature personalizes, prints, and mails each piece automatically, making it ideal for marketing campaigns or mass communications without sacrificing quality or professionalism.

Visual Editing Tools

Users can customize their letters with an intuitive visual editor that offers fine-tuning options for fonts, styles, and wording. This ensures that every letter not only conveys the right message but also looks professionally typeset, enhancing the overall presentation.

Comprehensive Tracking and Verification

WriteToMail includes tracking and delivery confirmation for every piece of mail sent. Users can monitor the status of their letters directly from their dashboard, ensuring peace of mind and accountability throughout the mailing process.

Client Communication

Law firms can utilize WriteToMail to send essential client communication, such as retainer agreements and intake letters, ensuring timely delivery and professional presentation, thus enhancing client relationships.

Legal Notifications

The tool is perfect for sending legal notices, such as demand letters and cease and desist orders, allowing lawyers to maintain compliance and professionalism while ensuring that critical documents reach their intended recipients.

Marketing Initiatives

Businesses can efficiently conduct bulk marketing campaigns by sending personalized postcards and letters to thousands of recipients simultaneously, leveraging the platform's bulk mailing capabilities to maximize outreach.

Document Filings

WriteToMail simplifies the process of sending court filings and other official documents, allowing legal professionals to focus on their core tasks while ensuring that all paperwork is handled with precision and care.

How much does it cost to send a letter?

Each letter sent through WriteToMail includes the costs for printing, the envelope, and USPS First-Class postage. Additionally, volume discounts are available for bulk mailings, with a Business plan priced at $20 per month featuring metered billing.

How long does delivery take?

Letters are printed and mailed within 1 to 2 business days. Once mailed, USPS First-Class Mail typically delivers within 5 to 7 business days, resulting in a total timeframe of approximately 6 to 9 business days from submission to mailbox.

Where can you deliver?

WriteToMail offers delivery to all U.S. addresses via USPS First-Class Mail, making it a versatile tool for firms and businesses operating across the country.

Is my letter content private?

Absolutely. WriteToMail's mailing partner complies with SOC 2 Type II and HIPAA regulations, ensuring that your data is encrypted and securely handled. Only individuals with access to your account can view your letter content, maintaining confidentiality.